Signature Files

How to Add Signatures to Your Messages (Outlook)

With signature lines, you can show off your self, your creativity, or the URL of your family photo album. Find out how to add signatures to mail sent with Outlook.

Signatures, Generally

A signature is a short text to finish your E-Mails with. It can include your name, a witty quote, or the URL of your homepage.

You can manually add this text to each and every message you write, of course. But since signatures are such common practice, E-Mail programs will add your signature to your messages for you, automagically.

Signatures, Step by Step

Step 1

Before you can (or even need to) wonder how to set up your program to handle your signature, you need one. What exactly should appear in a signature and what rather should not, as well as the sheer size of such a thing are subjects of their own.

Let us just assume that your signature looks like this:

----------

Hughes Glantzberg

http://www.hugheshelpdesk.com/index.htm

Step 2

From the menu in Outlook, select Tools and then Options.... This should bring up the Options dialog. Select the tab named Mail Format. Click on Signature Picker....

Step 3

Click on the button that says New... to create a new signature. (You can create more than one signature and "attach" them to certain folders; we'll leave it at one signature for now, however.)

Step 4

The keyboard focus and the cursor are both in the field where you can edit your signature.

Type your signature into the box, just the way you want it to appear in your messages:

----------

Hughes Glantzberg

http://www.hugheshelpdesk.com/index.htm

Try it!

Create a new message (<Ctrl>N) and your signature is inserted for you by Outlook.

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